HEI based pilot project final summary reports:
- Aston University
- Imperial College London
- University of Kent & Advocacy Toolkit
- University of Oxford
- Northumbria University
- Southampton University
- Swansea University
- University of York
The final summary reports and blog post will feed into the ORCID institutional implementation and cost benefit analysis report to be published at the end of March 2015
HEI based pilot project summaries
ORCID Implementation Project at Aston University
Aston is a small research led university and efficiency in our processes is essential to allow us to deliver quality support with small teams. Our aim is to exploit ORCID’s potential to improve our research profile and also our efficiency and effectiveness in managing publications information.
ORCID implementation will be incorporated into a significant communications campaign planned for the next year around Aston’s open access culture and aimed at raising researcher awareness, improving their participation in our semi-automated PURE loads, embedding systems and support for open access publishing and ensuring funder compliance.
We will use the new ORCID registration facility in PURE (version 4.18), our current research information system with the registration process being piloted in one School, before being rolled out to the rest of the University. The registration process will be supported by targeted in-house training and appropriate guidance notes which will be easily accessible via the university’s intranet. We intend to embed ORCID IDs into the HR system (CORE) so that new staff joining the university beyond this project will be required to register for ORCID as part of the employment process. The implementation plan, training materials and guidance notes will then be made available for use by other universities using PURE (some 20 institutions located across the UK).
Imperial College London is a science-based university with a reputation for excellence in teaching and research. Its academic staff publish several thousand articles per year, as well as a broad range of other research outputs including data. The use of ORCID has the potential to help both the individual authors and College to track these outputs and to reduce administrative workload around scholarly communication. To realise this potential, Imperial College is currently in the process of negotiating an institutional membership to ORCID. When that process is completed a pilot project will be launched to create identifiers for the staff of two departments; the pilot will be used to test aspects of the ORCID roll-out such as de-duplication (for staff who already have an ORCID) and systems integration. When the pilot is completed, ORCID will be gradually rolled out across College, including postgraduate research students. During this process we will work with partner organisations to advance the integration of ORCID across systems; a first step will be integrating ORCID into Symplectic Elements, our common research information system. We are looking forward to share the lessons we will learn in this process through the ARMA/Jisc ORCID pilot. Please contact Dr Torsten Reimer (firstname.lastname@example.org) should you have any questions regarding this project.
University of Kent
Kent Early ORCID
Project Manager: Lesley Gould (Lesley Gould <L.Gould@kent.ac.uk)
Our chosen project name reflects both the nature of the pilot programme and our desire to engage researchers early in their careers. We aim to encourage Kent PhD and early career researchers (ECRs) to sign-up for ORCID. This group are often very mobile at the early stages of their career so a persistent identifier would be particularly useful. They will be able to include the same ORCID in their PhD thesis and in all publications from the beginning of their career. We plan to employ PhD students/early career researchers to act as ORCID champions in academic schools via activities such as one-to-one peer to peer advocacy, presentations and also promotional events. We will be integrating ORCID into our eprints institutional repository (IR), Kent Academic Repository, in our submission process for electronic research theses and in our new CONVERIS Current Research Information System (CRIS), KRIMSON. The potential use of ORCID to aid effective reporting internally, back to funders, HEFCE, HESA and other agents will be examined and reported. We plan to share widely our experiences and reflections with regard to our proposed advocacy approach for ORCID and also our CRIS and IR integrations.
University of Oxford
The University of Oxford is an institutional member of ORCID and has adopted a lightweight model for enabling individual ORCIDs to be linked to university personal profiles. The pilot project will release the demonstrator as a live service. The University has recently upgraded to Symplectic version 4.8 that enables ORCID integration. During the development and implementation process of the ‘ORCIDs at Oxford’ service, a number of factors emerged that prevent ORCID linking to operate as a fully synchronized service with managed verification. The main objectives of the project will be to examine, identify and promote the value proposition for individual authors, to further explore and resolve mainly non-technical matters that have been uncovered so far, for user testing, to open up discussions with other UK HEIs and community engagement, to continue implementation discussions with ORCID, to make recommendations to ORCID (as part of the UK community), and to promote the new service across the University. The Oxford discussions are taking place in close collaboration with OUP, a commercial partner of ORCID that implemented ORCID IDs in its journal submission systems in early 2014.
Embedding ORCID across researcher career paths
At Northumbria, the University Library has been proactively promoting and supporting ORCID implementation, both as an identifier in the institutional repository Northumbria Research Link (NRL) and as part of a well-established research skills programme. This project provides an opportunity to explore broader implementation of ORCID at different stages of researcher career paths and throughout the research cycle via a multi-stakeholder partnership across the institution.
Two use cases will explore practical workflows to maximise the potential of ORCID to enrich the institutional and wider research environment. The first use case – ’Moving ORCID upstream’, will add the identifier as an additional field in the postgraduate research student record for submission as part of the 2014 HESA return, thereby testing the notion that establishing registration closer to the source of data flow through the enterprise architecture most effectively streamlines multiple application.
The second use case – ‘Enhancing registration in campus based publishing partnerships’, will incorporate ORCID as part of a family of registration standards supported by the Scholarly Publications team in the University Library as part of a new digital publication service for Faculty run Open Access journal titles, thereby capturing external as well as internal authors.
The University of Southampton has a long-standing commitment to open data initiatives and is leveraging a combination of on-going institutional-level activities to ensure the ORCID pilot reaches almost all areas of the University. We are taking a three-tiered approach with a combination of:
- roll out of ORCID ID for all researchers with institution-wide impetus
- focus on a specific exemplar working with the equipment focussed research community
- services working in partnership with research groups to support cultural engagement and researcher-led uptake
The use case will demonstrate the power of the ORCID ID to maximise links between the researcher’s identity, the researcher’s outputs, the researcher’s use of equipment/facilities, the necessary use of institutional systems and potential enhancements to the availability of data for national services. We are working with equipment.data to establish how ORCIDs could be used to link publication information to equipment and with EPrints Services to associate ORCIDs with institutional repository records. The ePrints Soton repository recently implemented a means to link publications to grants with information from Gateway to Research. We will explore how linking to ORCIDs can support both more detailed impact narratives and the potential to improve workflows by reducing steps and automating data exchange.
Swansea University is a research-led university set in parkland overlooking Swansea Bay on the edge of the Gower Peninsula. The University has been growing; investing in and developing local, national and international research and research support activities. Development of its Science and Innovation Campus is underway and will open in Autumn 2015.
Alongside this campus growth, the university is investing in developing its digital estate, especially through providing research support services to deliver a Research Information System, an Open Access repository, REF2014 and REF2020 as well as an award winning Professional Review process. These systems are continually being developed and provide an opportunity to integrate ORCIDs and evaluate their value across a range of academic and administrative processes.
The overall aim of this project is to explore the use and encourage the adoption of ORCIDs across Swansea University and, working with our partners, more widely across Wales. We will embed ORCIDs in our institutional systems and work with the Welsh Higher Education Libraries Forum, the Welsh Repository Network and the Coleg Cymraeg Cenedlaethol. We also aim to make ORCID available in the Welsh language to support researchers across Wales. Bilingual provision is a legal requirements in Wales, supported and monitored by the Welsh Commissioner.
University of York
The guiding principle underlying ORCID implementation for York will be the benefits which it brings to our researchers. A successful implementation will be one in which researchers take ownership of their ORCID iDs. Advocacy and consultation with the research community will be central to the process. Benefits for the University would then follow, e.g. improved data capture, tracking outputs, improving open access monitoring, identifying impact, easier reporting to funders and sharing of information between systems.
There are a number of systems which track information about the University’s research and researchers but the most important one for ORCID implementation is our Research Information System, Pure. This will not only contain the authority record of a staff member or student’s ORCID iD but should also provide a mechanism for registering iDs. Information about research outputs from the University is automatically shared between Pure and White Rose Research Online, our shared ePrints repository. Using ORCID to help with this interoperation is a real potential benefit and an important part of the project.
The project here at York is a joint venture between the Information Directorate (Library, Archives, and IT) and Research and Enterprise. Preparation is underway and the principle that our researchers should be asked to adopt ORCID iDs forms part of a new University Policy for the Publication of Research.